Office Administrator for daily office operations, schedule meetings, support the CEO with administrative tasks, and various other responsibilities as needed. This role requires effective communication skills to ensure high-level efficiency and organizational support.
Key Responsibilities:
- Overseeing front office operations, communications with landlord, maintaining office equipment, and ordering supplies to prevent workflow interruptions.
- Coordinating meeting appointments with external clients and taking meeting minutes.
- Creating, filing, and managing digital and physical records.
- Assisting with the preparation of agreements and contracts.
- Preparing expense reports; assisting with vendor payment preparation.
- Providing administrative support to executive staff, including communications with clients.
- Assisting with company event coordination.
- Other responsibilities as assigned.
Required Qualifications & Skills:
- Education and Experience: A bachelor’s degree in business administration or paralegal certification, and 2+ years in an administrative role, preferred. Equivalent combination of education, experience, and professional training considered.
- Software Proficiency: Advanced knowledge of MS Office (Word, Excel) required, additional platform experience favorable.
- Skills: Exceptional organizational, written/verbal communication, and time-management skills.
- Traits: Detail-oriented, professional demeanor, resourceful, and the ability to maintain confidentiality.
Compensation is commensurate with skills and experience. To apply for this position, send an email with resume attached to jobs@digitalmountain.com. Principals only.